New Website Project - Intro Email
Hello XXXX,
Christ's peace be with you! My name is xxxxxxx with Solutio and I am reaching out today to find a date to visit about the new website for XXXX. Jacob let me know that we will be working with you to get this website project kicked off. The first step is to have a "Consultation Meeting" to determine some of the big decisions. It usually takes an hour for this online meeting and it is fine to have other people join in the discussion.
Please visit xxxxxxxxxxxxxx to review my availability and schedule a time that works for us to connect. I look forward to talking and getting started on your new website!
In Christ,
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New Website Consultation Prep
Hello XXXX,
Thank you for scheduling a time for us to connect.
To get ready for our meeting, please take a few minutes and fill out our Style Quiz(es) and take a look at some of our most recent work. This will give us some ideas about the style of website you are looking for.
Parish Style Quiz: https://form.jotform.
School Style Quiz: https://form.jotform.
Business/Organization Style Quiz: https://form.jotform.
Recent work: https://www.solutiocloud.us/
This particular meeting is online and we usually use a conference website (details below) to connect. If possible, please secure a laptop that everyone can gather around for the call. Most have a built-in microphone and camera to make it easier to communicate. Otherwise, we can connect over a speakerphone (number below) and then we can share our screen with your computer.
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To join the video meeting, click this link: https://meet.google.com/gvu-
Otherwise, to join by phone, dial +1 617-675-4444 and enter this PIN: 842 789 824 8476#
To view more phone numbers, click this link: https://tel.meet/gvu-ggxq-kux?
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I look forward to getting this project kicked off!
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Post Consultation Email Followup (New Site)
Subject Line: Getting Started - DOMAINNAMEHERE
Hello XXXXXXXXXX,
Thank you for your time XXXXXX. It was great to connect with you about XXXXXXX and we are excited to start building your site. Here is a link to our project status page. (we update this on Mondays, typically)
WEBSTRUCTURELINK
List of items to send:
- XXXXXXXXXXX
- a draft of the menu structure you have in mind for the website
Pictures or other files can be submitted to dropbox via the project status link above. Dropbox request only permits uploading one file at a time, but multiple files can be submitted together in a zip file folder
What we are looking for are artistic pictures in and around the church. We only need a few, but it is nice to have 100 or more to sort through if possible. Pictures with people in them are good too, to give a better sense of the community. Here is a link to a sample gallery.
I/Joel will follow up with XXXXX about the domain.
I will email XXXXXX directions for the Google Apps application.
Here is our anticipated timeline for this project:
- content conversation in xxxxxx weeks
- pictures received by xxxxxxx
- prototype created by xxxxxxx
- create and build during the xxxxxxxxxxxxxx
- training and launch by around xxxxxxxxxx
If you have any questions, please ask. Have a blessed rest of your week.
In Christ through Mary,
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Redesign Emails
Redesign Pre-Consultation (to schedule) Email
Subject: DOMAINNAMEHERE -- WEBSITE PROJECT
Dear XXXXX,
I was excited to hear from Travis that we are going to be working on a redesign for XXXXXX. When would be a good time to visit about this via a webinar? Will anyone else be involved in the process? I imagine it will take about an hour to go through the main decisions. Please visit XXXXXXXXXXX to review my availability and schedule a time that works for us to connect.
We have created a styles guide quiz to help you think through the elements of the site to consider when choosing a new template: https://goo.gl/
Also, if you get some time you can start looking through some our most recent designs at this link: http://bit.ly/3qPmCo5.
I look forward to hearing back from you. Let me know if you have any questions. Have an awesome day!
In Christ through Mary,
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Post Redesign Consultation Email Follow-up
Subject: DOMAINNAMEHERE -- WEBSITE PROJECT
Hello XXXXXXX,
Thank you for your time this morning to discuss the details of redesigning DOMAINHERE. Here is a link to our project status page where you can upload images/files and check the progress of the project.
WEBSTRUCTURELINK
Pictures or other files can be submitted to dropbox via the link above. Dropbox request only permits uploading one file at a time, but multiple files can be submitted together in a zip file folder.
Here is our anticipated timeline for this project:
- content conversation in xxxxxx
- pictures received by xxxxxx
- prototype created by xxxxxx
- create and build in xxxxxx
- (training) and launch by in xxxxxx
If you have any questions, please ask.
In Christ through Mary,